IntroductionIf you operate a gas station, you know and understand you do a lot more than pumping fuel. It is not surprising that many gas stations double as convenience stores and even restaurants. Your gas station may sell various goods, such as snacks, lottery tickets, drinks, alcohol, and even freshly made kitchen items. It can be difficult to manage all these aspects of business, especially without a reliable and efficient gas station POS (Point of Sale) system to organize and manage them. It is essential to have a secure gas station point-of-sale system that not just processes payments but can also help manage your daily operations. The best gas station POS for your business will help you offer a wide variety of services and products to your customer base since modern gas stations provide so much more than merely fuel. With the right gas station POS, you can improve sales without worrying about tedious and repetitive tasks thanks to the amazing features that modern gas station POS systems offer.
What’s a Gas Station POS System?A gas station point-of-sale system helps business owners accept various types of payment, like credit and debit cards and contactless, mobile payments. The best gas station point-of-sale system will automate, optimize, track, and streamline your inventory, and operations. Unlike generic point-of-sale solutions, specialty gas station POS platforms deliver industry-specific capabilities to meet your needs.
Need for a Specialized POS SolutionThere are four key challenges when running a gas or petroleum filling station. These include large volumes of transactions, inventory management, security, fuel routing, and logistics. The average gas station gross profit is only 15 cents per gallon and gas retailers and gas station owners receive a small fraction of the price listed on the sign and their net profit per gallon is about $0.03 to $0.07 –after accounting for costs, such as labor, insurance, and utilities. Because of such a slim profit margin, you can’t afford to get it wrong. The margin for error is very low. However, before you think about buying a POS system for your gas station, you should consider a few things. Are you replacing your current gas station POS software or starting anew? Why do you need to buy a POS system? By devising a plan of action, you will ensure that the hard work and time spent to source and implement a POS system don’t go to waste.
5 Best Gas Station POS Systems in 2023Gas stations and filling stations process a massive volume of transactions daily. Also, each transaction might include different items, such as fuel, lottery, and cigarettes, which makes things complicated. Ideally, you would like a gas station point-of-sale system that can easily sync with all your locations, provide real-time inventory management, generate specific reports, and has top-quality fuel controllers. Also, you should consider safety controls, and pump alarms. Here are our picks for the best gas station point-of-sale systems.
Pump IntegrationYou will be happy to know that AccuPOS can integrate with your gas pumps, allowing customers to pay for their fuel at the pump with their credit or debit card. This can help reduce long queues at the cashier and enhance customer satisfaction.
Inventory ManagementAccuPOS will help you track inventory levels for items you sell in your gas station, like beverages, cigarettes, and snacks. This can minimize the risk of stockouts, helping you make more informed purchasing decisions.
Ease of TrainingWhen you hire a new employee, you need them to start using the gas station point of sale system accurately and as early as possible. Gas stations and convenience stores depend on getting staff up to speed immediately. The AccuPOS POS software has an intuitive interface that your employees can master in a brief period.
Age VerificationDoes your filling station or gas station sell age-restricted products such as cigarettes or alcohol? If so, AccuPOS can also verify the customer's age during the checkout process, helping ensure compliance with local laws and regulations.
Integration with Other SoftwareAccuPOS can integrate with QuickBooks, Sage 100, and Sage 50 ERP. This allows users to save countless hours spent on double-entry. Having all the financial information synced and ready saves you a lot of time during the tax period.
- Full accounting integration
- It is user-friendly and simple to navigate
- Robust stock management that allows you to keep track of your stock levels and sales in real time.
- Flat monthly fee
- Provides detailed reports that give you insights into your gas station's performance, including sales trends.
- Can be quite expensive, especially for smaller gas stations.
Fuel ManagementLS Retail POS system allows gas stations to manage fuel sales and inventory in real time. This can help prevent overstocking and shortages. The system also supports various fuel pricing strategies, such as loyalty programs and discounts. And with wet inventory control, it is possible to get an automatic reading of tank gauge information and deliveries. Also, you can manually add non-automated data, including tank dip readings and delivery notes.
Centralize Pump ControlYour cashiers will have full control of the pumps. For example, they can authorize, stop, pause, and lock/unlock pumps.
Convenience Store ManagementBesides fuel sales, you can also use LS Retail to manage convenience store sales with features, such as inventory management, and pricing and promotions.
Reporting and AnalyticsLS Retail point of sale provides detailed reports and analytics to help gas station owners and managers understand sales trends, monitor employee performance, and track inventory levels.
- Integrated system
- Top-quality fuel monitoring capabilities
- Insert and edit several pricing systems across your inventory
- Widely used by many industry professionals
- Automatically replace wet stock (fuel).
- You may have to pay an additional subscription fee for payment processing.
Fuel Pump IntegrationYou can integrate NCR Radiant with fuel pumps to streamline and optimize the payment process for customers. This allows customers to pay for their fuel and other purchases at the same time.
Various Payment OptionsThe system accepts debit, credit, loyalty, and fleet cards. Also, outdoor pumps can handle mobile, EMV, and contactless payments.
Inventory ManagementThe system can easily track inventory levels in real time, alerting managers when items are running low. This allows them to order more as needed.
Loyalty ProgramsThe system boasts loyalty program features, allowing gas stations and petrol stations to offer rewards and incentives to repeat customers.
- Fuel pump-specific and self-checkout features
- EMV, contactless, and mobile payments
- Supports food service transactions
- Accepts loyalty, fleet, credit, and debit cards
- Pump marketing programming
- Mandates the use of proprietary hardware
Verifone Site ControllersThe system supports more than 60 fueling positions of a single dispenser type. It can also integrate up to 36 workstations.
Payment ProcessingVerifone point-of-sale systems can accept a variety of payment methods, including credit and debit cards, mobile payments, and fleet cards.
Kitchen Management SystemSelf-service and food-service kiosks boast a built-in kitchen management system so orders can be directly sent to the kitchen.
Loyalty ProgramsVerifone POS systems can support loyalty programs, enabling operators to offer rewards and incentives to customers.
- Manage up to 64 pumps
- Carwash capabilities
- Industry-specific collaborations
- Requires Verifone hardware
SupportWhen you choose Gas POS for your gas station, you will benefit from a US-based helpdesk.
Accepts Fleet CardsYou can accept all fleet cards with this POS system, including over-the-road (OTR) cards like Comdata® and Comchek®.
GuaranteeYou will enjoy a ten-year warranty on Gas POS hardware, with the exception of instances of device tampering and natural disasters.
- Free hardware
- Accepts fleet cards
- Enjoy 24/7 assistance and help desk support
- Pricing can be perplexing